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Page history last edited by Meredith 9 years, 8 months ago Saved with comment

OryCon Policies (last edited Oct 23, 2014 - OryCon36)


OSFCI Code of Conduct

Oregon Science Fiction Conventions, Inc. does not tolerate discrimination or harassment of any kind, including but not limited to physical assault, battery, deliberate intimidation, stalking or unwelcome physical contact. This policy applies to your interactions with fellow con-goers, program participants, hotel employees, and guests of the hotel. Be respectful of and courteous towards others. If you have graduated from kindergarten, we expect you to understand that you need to ask before you touch and that “no” means “no”. If someone tells you “no” or “go away”, your business with them is done. Note that falsely reporting harassing behavior is, itself, a harassing behavior under this code of conduct.


If you feel you have been harassed, please find the nearest OryCon volunteer, identifiable by a burgundy badge ribbon with gold lettering. Alternately, please contact the Information Desk in the lobby, the Office staff in the Weidler room during operating hours, or the Operations staff at any time in the Portland room on the second floor. 


Violation of this policy may result in action by the con committee ranging from warnings to having your membership revoked with no refund, and the decision of the event chair is final. Action by the convention in no way precludes the injured individual or the hotel from pursuing whatever remedies, civil or criminal, they see fit.

After the event, OSFCI may take further action, including banning the offender from further events.


Please note that other behaviors, including but not limited to destruction of hotel property, can also result in the actions described above.


A copy of the procedures for enforcement of this code are available on the OSFCI web site at osfci.org/code.html.


Smoking and Vaping Policy

By Hilton policy, smoking and vaping are prohibited in all DoubleTree properties, including but not limited to sleeping rooms, meeting areas, and the restaurant and bar. They are also prohibited outside in most areas close to the hotel entrances and air intakes. You can smoke or vape outside the ballroom entrance if you remain more than 25 feet from the doorway. The park across the street is available until it closes at midnight. Please remember there is no smoking at the TriMet station either.  


Party Policy

What is a party? Any event held in hotel space where fliers are posted; public invitations are given out (verbally or written); or if Convention Committee or Hotel Security deems it to be a party.



  • A member of OryCon must register the party with OryCon Hotel Liaison. This person will be responsible to see that the rest of the rules are followed in their party.
  • NEW: The hotel policies on signage have changed. See the new Signage Policy for clarification.
  • The list of parties will be handed off to the OryCon Party Coordinator at con.
  • Responsible individual must not be under the influence of alcohol.
  • A contact list for individuals responsible for each party must be given to the OryCon Party Coordinator prior to the event.
  • If alcoholic drinks are served, ALL members must show valid identification.
  • Responsible individual must attend their party during party hours, or if needed, leave someone connected with them in charge, with a way to be contacted if they are required to be somewhere else.
  • No alcoholic drinks in other hotel or convention space. All alcohol must remain in the party room.
  • Comply with all hotel rules and Oregon state law. If you do something that gains the attention of the hotel (noise complaints, smoking, etc.) then the person or persons responsible for the room and party are responsible for any fines or legal problems that may arise.



The wearing of weapons or anything that may resemble a weapon is prohibited. The use of a weapon as part of a Masquerade/Costume event costume must be approved by the event director before the event, and may only be worn during, in transit to, or from the event. Failure to comply with this policy is grounds for immediate expulsion from the convention. Any weapons purchased in the Dealer’s Room or Art Show must be securely wrapped before leaving the Exhibit Hall and stored in a hotel room, vehicle, etc. We understand that most people who want to display weapons are careful and responsible. However, due to the present liability laws, the risk of accident or distress, and to preserve good relationships with hotel staff,  we have adopted this policy. Please keep weapons in your rooms.



The hotel requires that no facial masks be worn in the lobby area for security reasons. There will be signs denoting the boundaries of the no-masks areas. In addition, people wearing full face paint will not be served alcohol in the restaurant, bar and Writer’s Rest (they have to be able to tell whether you and your ID match). For everyone’s comfort, please keep these rules in mind.


Child Policies

All children must be registered with the convention and must be accompanied by an adult. Children ages 5 and under are admitted to the convention without charge and will be issued a badge that must be kept with the child (or a nearby diaper bag, for example) rather than with one of the parents. The child must be under the supervision of an adult, or in the official Child Care Area, at all times. If a young child is found unattended, he or she will be delivered to the Child Care Area and the responsible adult(s) will be billed.


Children ages 6-12 are admitted at half the adult price and may operate independently as long as they cause no problems. Those not capable of operating responsibly on their own must be kept under adult supervision or taken to the official Child Care Area.


All children 12 or under must be under direct adult supervision after 8 PM. Children 8 and over may work as convention volunteers, but those aged 8-11 may do so for no more than 4 hours per day. Those aged 12-16 may do so for no more than 6 hours per day. 


Photo Policy

By entering the OryCon convention space, members consent to video and/or audio recording by both OryCon staff and other event attendees.  Visual recording includes both photography and videography. Some convention spaces or events will prohibit or restrict visual and/or audio recording; signs will be posted indicating such restrictions.


For the purpose of visual recording, OryCon event spaces are not public.  Attendees may ask photographers and videographers to not be specifically recorded; however, unintentional or non-specific recording is likely due to the nature of the convention. People have a reasonable expectation of privacy and the right to control visual and audio recording in their hotel rooms.


When stopping for photography in a hallway, please be brief and do not block the flow of hallway traffic.  Be aware that a flash or other light source may interfere with event activities.


OryCon will only accept photo submissions if they include an explicit statement from the owner of the work giving OryCon permission to reproduce, publish, and distribute the work for the purpose of promoting OryCon. Submissions must be sent in the form of links to online galleries (Flickr, YouTube, Photobucket, Facebook, etc.).  Attachments will be ignored.  Please send all submissions to photos@orycon.org.


Signage Policy

OryCon staff and attendees may only put up signage with blue painters tape in the following approved areas (tape MUST be on the backside of signage and not visible): Inside OryCon space (in panel rooms and ballrooms); on easels provided for signage; on panel room doors when printed on the official template; the walls of the elevator landings on the 14th and 15th floors. Flyers may also be posted on the OryCon-provided easels or signposts (check at the Info Desk for locations).


Flyers need to be printed per the hotel provided template. A copy of the template is available in the OryCon Office.


Do not post signs in the following areas: elevators; lobby, restaurants, and coffee bar; hotel public restrooms; any entry/exit door to the Hotel. Signs posted in disallowed places will be removed.


Lost & Found

Lost and Found is located in the Operations Office. Following a convention or event, all unclaimed lost and found pertaining to that convention or event will be logged and placed in a box with the convention year and a list of the contents. Also listed on the box will be a date three years later.


Every year, for three years, this box will be brought to the corresponding convention where its contents can be claimed. After three years, as marked on the box, the contents remaining will be donated to an appropriate charity, or thrown out as deemed appropriate.


Have a question? 

Visit the Info Desk (located in the hotel lobby, across from the coffee bar) or ask anyone wearing a burgundy ribbon with gold lettering (ConCom ribbon).


Comments (1)

Meredith said

at 6:44 am on Oct 23, 2014

(edit notes continued...)
Child Policies
First sentence: I would drop the phrase “purchasing memberships”, so the latter half of the sentence reads “and all children must be accompanied by an adult”. Children are not generally purchasing their own memberships, and if they have a free membership (such as the children 5 and under mentioned later in the paragraph), they are still subject to the policy.

para.1: "those aged 8-11" and "those aged 12-16"

Photo Policy
I note that the font of the second paragraph differs from the font of the other paragraphs. Is this deliberate? If so, why? If it’s for emphasis, I suggest using the same font in bold, rather than a different. Otherwise, it looks like an error.

para.5 "accept submissions (of photographs? or what?)"

Lost and Found
Where in the convention should lost items be brought, and sought?
Where will the box(es) from prior years be found at the convention?

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